VICTORIA//
VICTORIA 2023 EXHIBITOR INFORMATION:
We would like to officially welcome you to the Pet-A-Palooza™ Festival! As a vendor, you are an important part of our festival and our fabulous pet community. This page contains information regarding the Victoria festival. The 2023 festival will take place on Saturday August 12th from 10:00-4:00 and Sunday August 13th from 11:00 am to 4:00 pm in beautiful Esquimalt at Bullen Park.
IMPORTANT INFORMATION:
Set-up time: Friday August 11th starting after 10:00 am until 6pm. Someone will be on site to direct you to your allocated exhibitor space. Please call the event manager at 250-217-0799 or toll free at 1.855.872.6797 if you have any questions upon arrival. SET UP WILL BE ALL DAY FRIDAY TO AVOID CONGESTION ON SATURDAY MORNING. IF YOU CAN NOT MAKE SET UP ON FRIDAY PLEASE CONTACT LONNIE (at the above phone number or email to info@petapaloozawest.com) TO MAKE ALTERNATIVE ARRANGEMENTS.
To make the venue easily accessible for all exhibitors, please drive to your allocated space. Drop off all items for your display and remove your vehicle before setting up. IF YOUR VEHICLE IS RESPONSIBLE FOR DAMAGE TO THE GRASS AREA YOU WILL BE HELD RESPONSIBLE AND COST TO REPAIR WILL BE AT THE EXPENSE OF THE VEHICLE OWNER.
FESTIVAL START TIME: Official Festival start time is 10:00 on Saturday and 11:00 on Sunday please be set up and ready by 9:30/10:30 AM.
TEAR DOWN: No vendor is to tear down before 4:00 pm on festival days. Official tear down will be 4:00 pm on Sunday August 13th
OUR GREEN INITIATIVE - ALL EXHIBITORS ARE RESPONSIBLE FOR TAKING THEIR GARBAGE WITH THEM
Weights: Please bring weights for your tent. Sand Bags, water jugs etc. MINIMUM 25 LBS This is mandatory! Power: Anyone who requires power MUST SUPPLY THEIR OWN EXTENSION CORD. (A personal email will be sent with length of cord required for your allocated space) PLEASE NOTE WE DO NOT HAVE AN ELECTRICIAN ON SITE - IF CIRCUIT ARE OVERLOADED AND A POWER FAILURE OCCURS PLEASE HAVE A BACKUP PLAN IN MIND. (A FULL REFUND FOR POWER CHARGES WILL BE GIVEN FOR THOSE WHO PAID IN THE EVENT OF POWER FAILURE.)
Security: We have hired a professional security company for Friday and Saturday evening. We recommend only leaving larger items (tents, tables etc.) and bringing valuable merchandise in the morning. If you have side walls for your tent and can zip up in the evening consider bringing a small lock and key to insure safety of your merchandise. Rubbermaid containers with capability of locking would be highly recommended also. (Pet-A-Palooza will not be responsible for lost or stolen items)
Parking: Parking is available in the near by parking lots. If possible please park on the outskirts of the lot to allow spots close to the entrance of the festival.
RULES AND REGULATIONs:
1.) Vendors obtain the right to use the assigned stall(s) and are responsible to either use the space, or to provide advanced notice that the space will not be utilized for the days. Please advise the event management of this change a minimum of 10 days’ notice in writing. In the event of an emergency, call the event manager cell phone at 250.217.0799. For any unforeseen circumstances that happen during the event, please see the event manager. NO REFUNDS will be issued for non-usage of space or cancellation of contract.
2.) Vendors MAY NOT loan, give or sublease the stall(s) assigned to them. Vendors may not disassemble stall(s) until 4:00 pm.
3a.) Vendors are required to be in place and ready to operate by 9:30 am.
b.) Vendors may set up tents and large items on Friday August 11th AFTER 10 am- J.L.A Society will be hiring professional security for Friday and Saturday.
4.) ALL FOOD VENDORS ARE RESPONSIBLE TO KNOW AND COMPLY WITH ALL APPLICABLE HEALTH AND SAFETY REGULATIONS.
5.) All food vendors MUST supply J.L.A. Society with proof of insurance and have J.L.A. Society named on the insurance policy as additional added insured for the duration of the event, a minimum of 2 million coverage.
6.) The sale of food or beverage is restricted to food vendors only. NO EXCEPTIONS
7.) Cleanliness and Appearance of this event: Vendors providing samples or operating a food stand must supply garbage containers in a location easily visible and accessible to customers. Vendors must remove all garbage bags, boxes, and refuse. Garbage cans provided in the event are for customers only. All vendors are responsible for cleaning up their stall area. PART OF OUR GREEN INITIATIVE- ALL EXHIBITORS ARE RESPONSIBLE FOR TAKING THEIR GARBAGE WITH THEM!
8.) All Vendors must meet all health and fire regulations.
9.) Rain or Shine, PET-A-PALOOZA will run, there will be no refunds provided for unpredictable weather.
10.) Tables and Chairs will NOT be provided unless specified on application form.
11.)TENTS ARE NOT PROVIDED. TABLE CLOTHS WILL NOT BE PROVIDED AND MUST MEET FIRE CODE REGULATIONS "Flame Resistance Certificates, fabric material shall meet the requirements of CAN/ULC S-109M “Standards for Flame Tests of Flame Resistance Fabrics and Films” for all tents used in connection with public events. Flame Resistance Certificate must be provided.
12.) FAILURE TO COMPLY WITH EVENT RULES AND REGULATIONS: NO REFUNDS WILL BE GIVEN WHEN AN INFRACTION HAS OCCURRED. All decisions made by JLA Society and all event managers are final. NOTE: J.L.A. SOCIETY AND THE EVENT MANAGERS RESERVE THE RIGHT TO CHANGE, INTERPRET, AND ENFORCE THESE POLICIES AND GUIDELINES AS DEEMED NECESSARY TO MAINTAIN CONSISTENCY AND INDIVIDUALITY OF THE EVENT FOR THE BENEFIT OF ALL SERVED BY THE EVENT. RULES AND REGULATIONS/CRITERIA ARE SUBJECT TO CHANGE WITHOUT NOTICE
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RESCUES/ORGANIZATIONS/CHARITIES:
NO ANIMALS ARE PERMITTED TO GO TO THEIR FOREVER HOME AT THIS FESTIVAL
Use this opportunity to let the community know who you are and what you need. Build up your foster list and show adoptable pets. Make $$$ for your foundation. PLEASE BE ON TIME AND IN PLACE BY 9:30
The sale of human food is ONLY allowed to be sold by approved food vendors approved by Vancouver Island Health Authority.
Please only bring dogs that are good in busy, loud environments.
Only bring animals good with dogs, humans, children etc.
Bring water, bedding, cleaning supplies for any animals you bring to the festival.
Please have a backup plan to take any animal not thriving in the festival environment back to your shelter or foster home without the need to abandon your booth space.
Pet-A-Palooza™ is happy to provide exhibitor space free of change to you animal hero’s doing great work in your community. We do however need your help to make the festival as successful as possible! Please note - one of the following must be fulfilled in order to receive a full credit towards your exhibitor space:
Poster Distribution (posters will be provided by Pet-A-Palooza and available for pickup at a central location - minimum 25 locations)
Provide volunteers for set up or tear
Provide volunteers during the event
We only charge a fee for the rental of tables and chairs (passed on to us from the rental company. Payment is due prior to August 1st for table/chair rental.
If Payment is not received we will NOT order a table or chair for you E-Mail transfer (info@petapaloozawest.com) or Credit Card over the phone is the easiest way to send payment.
ADDITIONAL ADVERTISING OPPORTUNITIES:
There is NO additional charge for this sponsorship – simply providing the prize would be your contribution and provide you with this sponsorship tier.
Radio Prize Package – Minimum $150.00 Value
Newspaper Package – Minimum $100.00 Value
Social Media Package – Minimum $100.00 Value
Dog Race Package – Minimum $100.00 Value
WHAT WE CAN OFFER YOU:
Name/logo will be featured on electronic contesting with link back to website
"Boosted" Ad on Facebook/Instagram giving the contest the best exposure possible
Company name tagged and mentioned on social media
Name mention for radio giveaway (Title, Event and Swag Bag sponsors will have the first right of refusal for radio prizing)
Custom designed marketing material with company logo for pre-event promotion
Prize packages valued at greater than $500.00 - In addition to the above listed advertising you will receive:
Logo featured as a supporting sponsor on your city's page with link back to company website
Premium exhibitor space at Pet-A-Palooza™ (including corner booth – title, event and swag bag sponsors have first right of refusal to premium space)
2 Banner placements on event site (sponsor to provide banners//banner placement is to the discretion of show producer and must be approved prior to event set up)
please note: not all prize packages will be accepted and approval is at the discretion of show producers
